MINUTES

Al Acker, Immediate Past Moderator

Mark Bendure, Administration & Human Resources Trustee

Rev. Larry Hutchison, Minister

Bob Lauer, Treasurer

Kathy Rock, Religious Education Trustee

Dan Secrest, Canvass Trustee

Lynda Smith, Moderator

Kathe Stevens, Secretary

Janet Thompson, Finance Trustee

Jerry Wahl, Buildings & Grounds Trustee

Dan Wiest, Membership & Growth Trustee

Agenda attached (items in italics are attached to the original minutes filed with the Church Office).

At 7:05 P.M., Moderator Lynda Smith opened the meeting and the Board observed Centering Time.

APPROVAL OF MINUTES: Upon review, it was MOVED to approve the October 14, 2002 minutes [J.Wahl/M.Bendure]; CARRIED.

NEW BUSINESS:

Chalice Lighters: Mark Bendure prepared a Chalice Lighters Grant Application with the help of Gwen Winston and Rev. Hutchison. The application was approved at the November 3rd service. Pursuant to Mark’s recommendation, it was MOVED that the Board approves submission of the grant application at the appropriate time, with Mark Bendure as liaison [A.Acker/J.Thompson]; CARRIED.

Social Justice Proposal of Tutoring: Betty Huster and Jim Brown have suggested a tutoring program. Gene Perrin has proposed the program be a project of the Social Justice Committee. There was a discussion on programming, coordination, and management. Lynda will call Betty to let her know either the Social Justice trustee or Betty should coordinate.

There was a discussion on Hector Santos’ unavailability to be Social Justice trustee, after which it was MOVED that the moderator is authorized to find a replacement Social Justice trustee [M.Bendure/J.Wahl]; CARRIED.

Parking Lot Report from Committee: Stuart Smith’s Hess Parking Lot Committee report of 11/11/02 was discussed. There was further discussion on the cost of renting the WSU lot on Sundays, individuals purchasing passes; lease of the parking lot next to Twingo’s; decals to identify church members. It was then MOVED that the Board authorize Rev. Hutchison to negotiate rental of the WSU lot through mid‑June 2003 [J.Wahl/D.Secrest]; CARRIED. The Board expressed its appreciation to Stuart, Dan Kosmowski, and the 1st UU staff for their efforts in patrolling the Hess lot.

Rev. Hutchison reported that Church Administrator Wendi Winston would rather not handle collection of Hess parking lot fees. The issue was referred to the Administration & Human Resources committee.

TREASURER’S REPORT:

Treasurer Bob Lauer distributed and summarized Balance Sheet at October 31, 2002, Revenue and Expense for October 2002, and Vendor Accounts Payable, FY 2002 reports. Accounts payable is down because Memorial Funds paid the Mortz Bros. Earl Harvey is arranging to have other $4,000 of work done. There was discussion on a letter Bob received from the Memorial Fund Committee regarding the manner of allocation of funds. Bob will make copies for the Moderator. The Board expressed an apology for its lack of procedure and understanding. Janet Thompson will call members of the Memorial Fund Committee to invite them to the January Board meeting to discuss guidelines and its relationship with the Board. Kathe Stevens offered to pick up Memorial Fund Committee members Mary Neale and Janice Berry. It was suggested that the Memorial Funds Committee play a role in estate planning.

MINISTER’S REPORT: The Hess parking lot, building use, Urban Visionaries, and UU Community Place keep him busy. Larry gave a status report on the Brian Kelly lawsuit. The Celeste Headlee concert is scheduled for February 23, 2003.

OLD BUSINESS:

Retreat Follow‑Up: Mark Bendure’s distributed his report on the Celebration Fund. Management of the 1st UU Celebration Fund was discussed. Since it is a mechanism to bring money to the operating budget, the fund needs to be available on a day‑to‑day basis. A contribution form will be designed. The Building & Ground Committee’s wish list could be a basis for 1st UU Celebration funds. Mark will prepare announcements for the newsletter and order of service. Contributions received should be publicized in the newsletter. The Board was asked to contribute personal funds to begin the Celebration Fund, to be used to celebrate the newest Hall of Fame inductees. It was MOVED that a line item be created in the in budget for the Celebration Fund [J.Wahl/K.Rock]; CARRIED.

Budget Shortfall: It was agreed to defer discussion. It was suggested that bi‑monthly newsletter articles be prepared on the status of the budget. Bob and Board secretary Kathe Stevens will prepare an article for the next newsletter.

Urban Ministry Celebration: Al Acker reported that he and Mark have a working outline for Larry’s anniversary celebration service.

TRUSTEE REPORTS:

Dan Wiest, Membership & Growth Trustee, distributed the Minutes for Meeting of October 14, 2002.

Jerry Wahl distributed the Building & Ground Committee’s wish list of recommended projects. Items 2, 3, 4 all need to be tackled; some items can’t be fixed without first fixing others.

ADJOURN: The meeting adjourned at 9:10 p.m.

Respectfully submitted,

Kathe Stevens, Secretary